Job Description
Accounts Recievable
Primary Function	Enter in contact customers that need prepayment (i.e., deposit or security) and make collection calls.
Working Environment	Core workload occurs within a typical office environment.
Equipment	Computer- essential for functioning using Termlite, intranet, Vertex, & Outlook. Telephone- keeps in contact with customers. Calculator- used for quick addition regarding orders. Credit Card Machine- run for invoices or orders.
Duties
Enter Credit Applications	Write up inquiry to purchasing department and then enter it into Termlite. Maintain all credit applications. Handle lein wavers, which are when businesses have to make payments before their purchase with Architex® is processed. Enter checks into system. Apply money to orders and release them to be shipped. Receive credit inquiries from the vendors. Fill out W9 forms, which contain the company’s federal ID number.
Customer Information and Services	Email or fax Pro-Forma invoice when finished to each customer. This occurs before the order is processed. Send out inquiries to each customer. Answer all credit inquiries and fill out general customer information. Handle any customer service inquiries over the telephone regarding payment on orders.
Additional Tasks	Take deposits to the bank. Possess knowledge of tax laws. Fill out collection agency forms for customers who can’t pay after six months of placing an order (rare). Breakdown past 60 days payment orders with Carleen.